During operating hours, building access is available to GW students, faculty, and staff who have completed all of the steps outlined on GW's Onward website. No one will be allowed to sign in without a physical GWorld card or enter the library if their GWorld card tap is denied. Library access is not available for alumni or visitors. Masks are required inside all library buildings.

University Formatting Requirements

University formatting guidelines apply to the font type and size, page margins, page numbering, page order and line spacing for the entire document and to the content and formatting of the front pages.

ETD Style Guides for the front pages are available by school or college on our ETD website. For the body of your document, use the style guide most appropriate for your field of study or specified in the graduate school handbook or by your dissertation advisor.

Basic formatting information for your thesis or dissertation follows. You may download our complete guide below. Formatting assistance is available on the ETD website for MS Word and LaTeX or from the database LinkedIn Learning.

School of Law students: The School of Law follows different formatting guidelines. Please see the School of Law Guidelines for Completing LLM Thesis for complete information on formatting guidelines and requirements.

 

Downloadable guide:

General Formatting Guidelines

Font Type and Font Size
  • MS Word: Text - Times New Roman; 12pt
  • LaTeX: True Type Fonts (TTF; .ttf extension); Size: \normalsize (12pt equivalent)
  • Footnotes, table and figure titles and captions, and long quotes: Times New Roman, no smaller than 8pt
  • Equations: no smaller than 10pt
Page Size

8.5 inches x 11 inches

Exception: for large tables and figures only, 8.5 inches x 14 inches

Page Margins
  • Portrait Pages:
    • Left and Right margins: 1.25 inches
    • Top and Bottom margins: 1 inch
  • Landscape Pages:
    • Right and Left margins: 1 inch
    • Top and Bottom margins: 1.25 inches

 

Setting the Page Margins:

  1. Click on the Page Layout tab.
  2. In the Page Setup section, click on Margins and select Office 2003 Default.
Line Spacing

Single line space (1.0)

Double line spacing (2.0)

Front pages: see detailed instructions for individual pages in our Front Page section below

Body of manuscript: double-space the text

Footnotes, table and figure titles & captions, and long quotes: single-space the text

Page Numbers

All pages are numbered, except for the title page.

  • All page numbers: located in the footer section, centered, .75 inch from the bottom of the page
  • Footer from Bottom: setting should be .5 inch
Microsoft Word screenshot showing the Footer from Bottom 0.5" setting on the Design tab
  • Front Pages: small Roman numerals. The title page is counted as page i, but the page        number is not displayed.
  • Body of Thesis/Dissertation: Arabic numerals. The first page of the Introduction/Chapter 1 (or Thesis Statement if used) is page 1. The remaining pages are numbered consecutively to the end of the document, including the Appendices.
  • To change the page numbering from small Roman numerals to Arabic numerals: insert a section break. See Page Numbering (under Guides) on our Word Help page or go to LinkedIn Learning.
Content to Exclude in an ETD

Do not include the following content in a dissertation or master's thesis:

  • Biography; CV; lists of published articles, conference proceedings, presentations or awards
  • Blank pages anywhere in the document
  • Running headers anywhere in the document
  • Horizontal or vertical lines or page borders
Supplemental Files and File Naming Conventions

Supplemental Files: 

  1.  Any file format can be used in supplemental files.
  2. University formatting rules do not apply to supplemental files.
  3. Material in supplemental files will be provided on a CD-ROM in a pocket insert at the back of the print copy. The content is presented exactly as it is uploaded to the ETD Administrator site.

File Naming Conventions:

Front Pages

Page Order

All elements are required, except as noted below.

Title Page (Required)

Certification Page (Dissertations only)

Copyright Page (Optional)

Dedication (Optional)

Acknowledgments (Optional)

Disclaimer (Optional)

Abstract of Dissertation/Thesis (Required for dissertations)

Table of Contents (Required)

List of Figures (Required if figures are used)

List of Tables (Required if tables are used)

List of Symbols & Abbreviations (Optional)

Glossary of Terms (Optional)

Preface (Optional)

Title Page (Required)
  1. Dissertation/Thesis Title
    • Start 2 inches from top edge of page or 1 inch below the top page margin.
    • Capitalize the significant words in the title. Example: This is the Title of My Dissertation
    • Center the title on the line and single space if the title is more than one line.
  2. 3 single (1.0) blank line spaces
  3. by (Your Name): text is on the same line as "by" and centered
  4. 3 single (1.0) blank line spaces
  5.  ​​​​​Degree held, date conferred (Month Year), conferring Institution
    • Center the text on the line
    • List your lower degrees first and do not include certificated earned
    • Format your previous degrees as follows: B.A. [Initials of degree] in [field of study], Month Year, name of institution conferring the degree. Examples: 
      • B.A. in International Relations, May 2005, University of Delaware                                 
      • M.A. in International Relations, May 2007, The George Washington University
  6. 2 single (1.0) blank line spaces
  7. A Thesis/Dissertation submitted to:
  8. 3 single (1.0) blank line spaces
  9. Central Paragraph:
    • Use the format shown below; text is centered on the line.
    • DO NOT include department names in the degree title. 
      Text centered on the page. The Faculty of (line break) The [Name of School or College] (line break) of The George Washington University (line break) in partial fulfillment of the requirements (line break) for the degree of [Doctor or Master] of [...]
  10. 3 single (1.0) blank line spaces
  11. Month, Day, Year degree conferred (spell out the month)
  12. 3 single (1.0) blank line spaces
  13. Dissertation/Thesis directed by
  14. 1 single (1.0) blank line space
  15. Thesis Advisor's or Dissertation Director's formal name (example: Joseph Smith, not Joe Smith)
  16. Thesis Advisor's or Dissertation Director's full academic title (example: Associate Professor of History)
    • Find your committee members' titles in the GW Online Directory or contact your School Administrator.
    • Do not include administrative titles.
    • Examples:
      • GW Faculty: list their academic title only. 
        Center text. Joseph Smith (line break) Associate Professor of History
      • Non-GW Faculty: include their academic title and name of their home institution.
        Center all text. Joseph Smith (line break) Associate Professor of History, University of Delaware
      • Committee Member is in the workforce: list their name, job title, and place of employment.
        Center all text. Joseph Smith (line break) Senior Researcher, American Historical Society
  17. The title page is counted as page i, but the page number is NOT displayed.
Certification Page (Dissertations only)

The Certification Page is required for dissertations; DO NOT include in a thesis.

  1. This page is numbered ii
  2. The first paragraph is left aligned and double-spaced. The date in this paragraph is the date of your dissertation defense. Text: The [School or College] of The George Washington University certifies that [student's full name] has passed the Final Examination for the degree of Doctor of Philosophy as of [date of dissertation defense (Month DD, YYYY). This is the final and approved form of the dissertation.
    Screenshot of first paragraph with margin rulers showing. Text reads: The [School or College] of The George Washington University certifies that [student's full name] has passed the Final Examination for the degree of Doctor of Philosophy as of [date of dissertation defense (Month DD, YYYY)]. This is the final and approved form of the dissertation.
  3. 3 single (1.0) blank line spaces
  4. Dissertation title: single-spaced and centered on the line; capitalize the significant words in the title.
  5. 3 single (1.0) blank line spaces
  6. Your Full Name
  7. 3 single (1.0) blank line spaces
  8. Dissertation Research Committee: list only the Dissertations Director (or Dissertation Co-directors) and the two readers who are members of the core research proposal committee. 
    • Exceptions:
      • School of Engineering and Applied Sciences: may list up to six committee members
      • School of Business: may list up to five committee members.
    • 1 single (1.0) blank line space
    • List your dissertation director/co-directors first
    • Each entry is indented .5 inch
      • Single-space the individual committee member listing if more than one line; indent both lines
      • Use 1 single line space between each committee member's information
    • Examples:
      • One director:
        One director examples for certification page. Indent lines .5 inch. Joseph Smith, Professor of History and of International Relations, Dissertation Director. Joseph Smith, Associate Professor of History, University of Delaware, Committee Member. Joseph Smith, Senior Researcher, American Historical Society, Committee Member.
      • If two directors: 
        Two directors example for certification page. Indent lines .5 inch. Joseph Smith, Professor of History and of International Relations, Dissertation Co-Director. Jane Alexander, Professor of Ancient History, Dissertation Co-Director. Joseph Smith, Associate Professor of History, University of Delaware, Committee Member. Joselh Smith, Senior Researcher, American Historical Society, Committee Member
Copyright Page (Optional)

Text is single spaced and centered on the line and top to bottom of the page (4.5 inches on the vertical ruler) 

© Copyright year by Your Name

All rights reserved

Please use the symbol © on your copyright page. To insert this symbol on the page in Windows, type: Crl+Alt+c or Alt+0169

Year: year the degree is conferred

Page Headers for the Front Pages
  1. One inch from the top edge of the page (at the 2 inch mark of the horizontal ruler)
  2. Font type and size: Times New Roman, 12 pt, in bold
  3. Center the page header on the line.
  4. Use upper and lower case letters.
  5. Use 2 single (1.0) blank line spaces between the page header and the first line of text or entry on the page.
Dedication and Acknowledgments Pages (optional)

Dedication (optional): Text is left-aligned and double-spaced.

Acknowledgements (optional):

  1. Indent the first line of each paragraph .5 inches.
  2. Text is left-aligned and double-spaced.

 

 

Abstract of Thesis (Required for Dissertation)
  1. Title of Dissertation/Thesis
    • The title should be in Times New Roman, 12 pt.
    • Capitalize the significant words in the title.
    • Center the title; single space the title if more than one line.
  2. Use 2 single (1.0) blank line spaces before and after the title.
  3. Indent the first line of each paragraph .5 inches.
  4. The text is double-spaced.
    Screenshot of abstract displaying the margin rulers. Text reads: Abstract of Dissertation. This is the Title of My Dissertation. My dissertation discusses...
Table of Contents (Required)
  1. Do not include the title page, certification page, and copyright page.
  2. Single space within each entry; double space between entries.
  3. Make sure the text for the entries does not overlap with the page number column.
  4. Check this page for Bookmark errors!
  5. In the example, the blue line shows the page margins.
    Screenshot of Table of Contents. 1 inch top margin, 1.25 inch margins at left and right.
List of Figures and List of Tables (Required if figures or tables are used in the ETD)

List of Figures (required if used in the document):

  1. Single space (1.0) within each entry; use two (2) single spaces between entries.
  2. Include the Figure or Table number, title or caption, and page number on which the figure or table appears.
  3. The text for entries should not overlap with the page number column.
  4. The image below shows the correct formatting for the list of figures and list of tables. The blue line shows the page margins.
    Screenshot of List of Figures page, with 1 inch top margin and 1.25 inch left and right margins.

 

List of Tables (required if used in the document): refer to the formatting guidelines above for List of Figures.

Lists of Abbreviations, Symbols, or Equations / Glossary of Terms (Optional)

The formatting is the same for the following pages:

  • List of Abbreviations (optional)
  • List of Symbols/Nomenclature (optional)
  • List of Equations (optional)
  • Glossary of Terms

 

  1. Bold and center the page header at the top of the page.
  2. Follow the page header with 2 single (1.0) blank line spaces.
  3. Left align the text with the left page margin.
  4. Single space within each entry.
  5. Double space between entries.
Model Pages or Style Guides for Front Pages by GW School or College

Body of Document

University formatting rules for page margins, page numbering, line spacing and page order govern the formatting of the main body of the manuscript, including the appendices.

  • Otherwise, use the manuscript style (such as APA, Chicago Style, etc.) appropriate to your field of study or as directed by your advisor and/or department.
  • Consult the GW Libraries Citation Style Guide website for information on specific styles.
Page Order

Thesis Statement (as required by your department or advisor; this is numbered as page 1)

Chapter 1 Introduction

Chapter 2

Chapter 3...5

Bibliography, References, or Works Cited (required except for the School of Law)

Appendices (optional)

Page Headers
  1. One inch from the top edge of the page
  2. Font type and size: Times New Roman, 12pt, bold
  3. Center the page header on the line.
  4. Use upper and lowercase letters.
  5. Use 2 single (1.0) blank line spaces between the page header and the first line of text or entry on the page.
Chapters
  1. Number the first page of the first chapter or introduction as page 1.
  2. Chapter titles are determined by the author.
  3. Start a new chapter on a new page.
  4. Font type and size: Times New Roman, 12pt
  5. The text is double-spaced except for:
    • Figure and table titles and captions
    • Long quotes
    • Footnotes and endnotes
    • Bibliographic entries
Figures, Tables and Images
  1. Label figures, tables and images according to the style guide used for your manuscript.
  2. Figure, Table, and Image title & caption text: Times New Roman, no smaller than 8pt
  3. The use of color in photos, figures, tables, charts and images is allowed.
  4. Page margins for individual figures, tables and images may be modified to 1 inch for right, left, top and bottom page margins.
  5. For large figures, tables and images, consider the following options:
    • Change the page orientation to landscape.
    • Change the page size to 8.5 x 14 inches (legal size); maintain the required page margins. Note: legal or larger size pages will be reduced proportionately to 8.5 x 11 inches or 6 x 9 inches when printed and bound.
    • Visit MS Word Help for information on changing page size and orientation.
Footnotes

Font type and size: Times New Roman, no smaller than 8pt

Single-spaced (1.0)

Formatting should conform to your school's requirements or to the writing style used for the thesis or dissertation.

Endnotes

Font type and size: Times New Roman, 12 pt

Single spacing within entries; double spacing between entries

Bibliography, References, Works Cited (Required)

Font type and size: Times New Roman, 12 pt

Single spacing within entries; double spacing between entries

Appendices (Optional)

Single spacing within entries; double spacing between entries

Supplemental Files and File Naming Conventions

Supplemental Files:

  1. Any file format can be used in supplemental files.
  2. University formatting rules do not apply to supplemental files.
  3. Material in supplemental files will be provided on a CD-ROM in a pocket insert at the back of the print copy. The content is presented exactly as it is uploaded to the ETD Administrator site.

File Naming Conventions:

Linking and Media Files

When selecting a media file format to include in your dissertation or thesis, consider accessibility and long-term preservation. For example, you should not use a file format that uses software that is proprietary or not widely available to your readers.

External Links
  1. Links pointing to sources outside of the main body of the document should not be embedded in the document.
  2. These links may change or the pages could be withdrawn over time, losing the reference to those pages.
  3. Possible exceptions would include a link to an archived website.
  4. Links embedded in the main body of the document should not link to the supplementary files; instead, reference the files in the body of the document and point to the location of those files.
Internal Links and Bookmarks

Linking internally to other places within the main document is permissible. Example: bookmarks in the table of contents.

Multimedia File Types and Formats

ProQuest highly recommends placing multimedia files as supplementary files rather than embedding them in the body of the document. Supplementary files are exempt from page margin restrictions, and they will be included on a CD-ROM placed in a pocket at the back of the printed document.

Common multimedia file formats supported by ProQuest for long-term preservation:
Image Files Video Files Audio Files Application Files
.gif .mov (Apple QuickTime) .wav .xls
.jpg (JPEG) .avi (MS Audio/Video Interleave) .snd .ppx
.tiff/.tif .mpg (MPEG) .aiff .doc
.png     .csv
      .xml
      .html

Additional file formats supported by ProQuest

Formatting Checklist

Make sure that your page margins, page numbering and line spacing follow University requirements. You may download our checklist below.

How to Submit Your Revised Manuscript

  1. On the left hand navigation bar, click on Revise PDF.
  2. Click on the Replace to upload your revised manuscript.
  3. You must click on Save Changes on the bottom of each screen to continue to the next step.
  4. After you have completed all of your revisions, click on Submit Revisions. A confirmation page will be displayed. If everything is correct, click Submit Revisions.
  5. You must click the Submit Revisions button for your revisions to be submitted and to notify your administrator of the update(s).

For more information about revisions and submission status, visit the ProQuest Support Center website.