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Checklist for Graduation

Below is a checklist for the submission of the final and approved (Post Defense) Doctoral Dissertations and approved Theses.

□ Have you completed the credit hour requirement for your degree? Check your degree requirements in the University Bulletin and your transcript on GWEB.

Have you registered for the current semester (or summer session) and applied for graduation? Deadline for applications for graduation are as follows:

  • Summer graduation: July 1
  • Fall graduation: October 1
  • Spring graduation: February 1

Graduation applications filed for past semesters are not automatically updated to the next semester or summer session. You must re-file for the current semester or summer session. Any graduation fees paid will transfer to your new application.

□ Have you added a diploma address to your record on GWEB?

□ Have you checked your name in GWEB? This is the name that will be printed on your diploma.
   Please contact the Registrars Office (registrar@gwu.edu) for information regarding a name change.

Is your student account up to date? Check GWEB.

□ Did you check your PDF before uploading to the ETD Administrator:

□ Does your title page carry the date that degrees are conferred? (See the University Academic Calendar)

  • Summer graduation: August 31
  • Fall graduation: January XX
  • Spring graduation: May XX (Date of the University Commencement Ceremony)

□ Did you check the professorial title and correct spelling of your dissertation director (and co-director if applicable) and committee members or thesis director against the Online GW University Directory? If any members are outside of the University,  please also confirm their names and titles before submission.

□ Do you have the university-required page margins, spacing and recommended fonts?

□ Have all blank pages been removed?

□ Is every page clear and readable?

□ Did you check pagination? Are all pages included and appropriately numbered?

□ Did you check your abstract submitted to UMI for the 500 word limit?

□ Have you submitted the signed ETD Access Approval Form to your graduate school office?

□ Have you registered for and completed the Graduation Student Survey to your graduate office? This survey may be completed online. Please forward your confirmation email from the Graduation Student Survey to your graduate office.

Ph.D. Candidates Only: Have you registered for and completed the Survey of Earned Doctorates?
   This survey may be completed online. Please forward your confirmation email from the Survey of Earned Doctorates to your graduate office.

Electronic Theses and Dissertations Administrator: Gelman Library.2130.H.Street.NW.Washington.DC.20052.etds@gwu.edu
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