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Adapting Course Materials for Equity Faculty Grant

Graphic depicting individuals standing on different stacks of books to represent materials equity

George Washington University Libraries & Academic Innovation (GWLAI) requests applications for its Adapting Course Materials for Equity Faculty Grant. This program awards stipends ($250-$1000) to GW faculty who want to adopt and adapt open or zero-cost course materials in courses taught between Fall 2023 and Fall 2024.

The application period for 2023 grants is open! A preview of the application appears at the bottom of this page. Applications are due February 19, 2023, at 11:59pm.

Apply Now!

Purpose

GW currently estimates that books and supplies cost full-time students $1,400 or more per student per year. These costs can be a significant barrier to student success, shaping everything from what majors are chosen to whether or not degrees are completed. Using high quality open and affordable educational resources can improve equitable access to course materials and support student success, but faculty may face barriers to adopting alternatives to commercial textbooks, including lack of adequate time or support to find quality open and affordable materials and modify their course. The Adapting Course Materials for Equity Faculty Grant program seeks to provide support (financial and pedagogical) to faculty who redesign or develop courses using open or zero-cost course materials. The program also seeks to advance diversity, equity, and inclusion by prioritizing applications that increase culturally inclusive course content and diverse perspectives.

Awards

The program will award faculty stipends between $250-$1,000, determined initially by whether the proposal is to (1) adopt or (2) adapt or create the course materials.

  • Adopt: Proposals to adopt will involve replacing required, commercial textbooks/course materials with open educational resources or zero-cost course materials. Proposals to adopt involve no or little work to edit existing materials.
    • Examples:
      • A professor who has taught a statistics course using a commercially published statistics textbook transitions to using an open statistics textbook from the Open Textbook Library without modifying the content of the open textbook.
      • A professor who has taught a philosophy course using a commercially published philosophy textbook transitions to using journal articles available through the GW Library and/or other freely available digital materials.
    • Award Amounts: Up to $500
  • Adapt or Create: Proposals to adapt or create will involve adapting existing open educational resources or creating new open educational resources in order to replace required, commercial textbooks/course materials.
    • Examples:
      • A professor creates openly licensed ancillary learning materials (e.g., online learning modules, lab manuals, slide decks, assessments) for use with an open psychology textbook currently assigned in a psychology course.
      • A professor revises an existing open history textbook to enhance coverage of the history of underrepresented groups and uses the new version in a history course.
    • Award Amounts: Up to $1,000 

The amount of an award within these two categories will be determined by a selection committee and based on factors including, but not limited to, cost savings to students; enhancements to student learning; and contributions to inclusive teaching practices and materials.

To learn about previously funded projects, visit Adapting Course Materials for Equity Faculty Grant Recipients.

Other Support for Grant Recipients

Grant recipients will receive guidance from GWLAI staff on topics such as (1) finding and evaluating open and zero-cost course materials; (2) understanding open licensing; and (3) meeting digital accessibility requirements. GWLAI will offer training sessions and each recipient will have a dedicated partner from GWLAI or one of the other campus libraries to provide guidance throughout the duration of the project.

Eligibility & Requirements

  1. All GW faculty are eligible to apply.
  2. Open or zero-cost materials must be used in a credit-bearing course taught between Fall 2023 and Fall 2024 (i.e., Fall 2023, Spring 2024, Summer 2024, Fall 2024).
  3. Only complete applications submitted by Sunday, February 19, 2023, at 11:59pm, will be considered.
  4. Any content created as part of this program must be openly licensed and made accessible to the public through either an online OER repository or GW ScholarSpace
  5. Any content created as part of this program must meet GW Accessibility Guidelines.
  6. In addition to implementing the proposal and using the open or zero-cost materials in a course by Fall 2024, grant recipients will be required to complete and participate in the following:
    1. Complete all necessary agreements, reports, surveys, and other requests for information by established deadlines.
    2. Attend a kickoff meeting in late Spring 2023.
    3. Meet at least once with a project partner (e.g., a librarian specializing in open educational resources or a particular discipline).
    4. Conduct an assessment (formal or informal) to determine the impact of the new materials on student satisfaction or learning and share the results with GWLAI.
    5. Appear in promotional materials for the grant program (e.g., a profile on the grant program webpage).
    6. Engage in one event or activity to promote open and affordable educational resources.

Application Process

To be considered, GW faculty must submit a complete application online by Sunday, February 19, 2023, at 11:59pm. Successful applicants will be notified by March 27, 2023, and will need to accept or decline the award by April 3, 2023. Funds will be dispersed in May-June 2023 after grant recipients have attended the mandatory kickoff meeting and signed a grant agreement. 

 

Application Questions

Applicant

  1. First Name
  2. Last Name
  3. Email Address (@gwu.edu)
  4. Phone Number(s)
  5. GWID (Note: The GWID is needed to disperse stipends to successful applicants.)
  6. School (e.g., CCAS)
  7. Primary Department/Program (e.g., Sociology)
  8. GW Title/Designation (select the best option)
    1. Professor
    2. Associate Professor
    3. Assistant Professor
    4. Lecturer
    5. Other
  9. Status
    1. Full-time
    2. Part-time
    3. Adjunct
    4. Other
  10. How did you hear about this grant? Select all that apply.
    1. LAI Faculty Matters Newsletter
    2. Social Media
    3. Email from a librarian or other LAI staff member
    4. Email from department or colleague
    5. GW Infomail
    6. Library website
    7. Digital sign in the library or other campus building
    8. Other
  11. Are there other faculty members with whom you will collaborate on this project?
    1. No
    2. Yes

Co-Applicants (if applicable)

Please provide the full name, title, department, GW email address, and GWID for any faculty member(s) who are co-applicants for this project.

Course Information

  1. Course Name
  2. Course Number
  3. Is this a new or existing course?
    1. New
    2. Existing
    3. Other
  4. Expected maximum enrollment (per semester)
    1. 0-19
    2. 20-49
    3. 50-99
    4. 100-149
    5. 150+
  5. When (semester/year) will you teach the course using the materials adopted or developed during this project?
  6. Attach a copy of your course syllabus (if available) or a brief description of the course. If the file size is over 100 MB, email it to open@gwu.edu with the following subject line: [APPLICANT NAME] Grant Application.

Project Description

  1. For which type of grant are you applying?
    1. Adopt
    2. Adapt or Create
  2. What is your desired amount of funding?
  3. Project description (500 words or less)
  4. What is the estimated project timeline?
  5. How will this project promote diversity, equity, and inclusion in teaching and learning?
  6. Please describe the potential financial savings to students as a result of this project. Example: I currently require a textbook that costs $100. The typical enrollment for this course is 100 students per semester. By adopting a free, open textbook as part of this project, I will save students at GW $10,000 per semester. I expect to teach this course once each academic year.
  7. How do you anticipate this project positively impacting students, in addition to reducing the cost of course materials? 
  8. How would you assess the impact of this project on student learning, satisfaction, or success?
  9. Do you anticipate wanting support from GWLAI with any of the following? Please check all that may apply. Note: Pedagogical support is part of the grant award and requesting assistance in these areas does not negatively impact an application.
    1. Finding open educational resources (OER)
    2. Finding materials available through the library
    3. Copyright and licensing
    4. Digital accessibility
    5. Hosting support for materials adapted/created
    6. Aligning course materials with learning goals and objectives
    7. No support needed
    8. Other
  10. Please provide a brief explanation of your response to the previous question regarding pedagogical support for your project.

Grant Requirements

Grants awarded under this program are subject to the following requirements:

  1. Open or zero-cost materials must be used in a credit-bearing course taught between Fall 2023 and Fall 2024 (i.e., Fall 2023, Spring 2024, Summer 2024, Fall 2024).
  2. Any content created as part of this program must be openly licensed and made accessible to the public through either an online OER repository or GW ScholarSpace.
  3. Any content created as part of this program must meet GW Accessibility Guidelines.
  4. Recipients must complete all necessary agreements, reports, surveys, and other requests for information by established deadlines.
  5. Recipients must attend a kickoff meeting in late Spring 2023.
  6. Recipients must meet at least once with a project partner (e.g., a librarian specializing in open educational resources or a particular discipline).
  7. Recipients must conduct an assessment (formal or informal) to determine the impact of the new materials on student satisfaction or learning and share the results with GWLAI.
  8. Recipients agree to appear in promotional materials for the grant program (e.g., a profile on the grant program webpage).
  9. Recipients agree to engage in one event or activity to promote open educational resources.
    1. Type your full name to acknowledge and agree to these requirements and click "Submit" below to complete your application.

Questions?

Email us at open@gwu.edu