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Estelle and Melvin Gelman LibraryEckles Library at the Mount Vernon CampusVirginia Science and Technology Campus Library

Gelman's group study rooms are a hot ticket

Michael Cummings, Library Systems Coordinator

Reservations fill up quickly for this popular service. Reservations may be placed online by logging on to the library’s Room Reservation System. Students may reserve two hours of study room time per day, placing reservations up to two weeks in advance. 

Image:Reservations by create date Chart As you would expect, peak use occurs around mid-term and final exam periods. I generated a few detailed reports from the online reservation system. The reports show that:

  • Approximately 250,000 reservations have been made using the online reservation system
  • Rooms are as likely to be reserved between 11:00 pm and 1:00 am as between 11:00 am and 1:00 pm.
  • New reservations are sometimes created at the rate of over 1,000 per day. (Figure at right)  
  • All of the 33 group study rooms are booked most of the hours the Gelman Library is open.


Technical Summary

Our room reservation system is a customized version of a free, open source product.

  • Product: phpScheduleit

  • Operating system: Linux server

  • Database: MySQL

  • Web Server: Apache 2

  • Programming Language: PHP

The Washington Research Library Consortium (WRLC) and GW Registrar’s Office provide support for this popular service.


  • hosts the service in a stable environment capable of handling spikes for demand

  • maintains a current database of students -- regularly updated by the GW Registrar

  • provides an authentication service enabling students to login with their name and GWID

The Library Scholarly Technology Group

The Room Reservation System is maintained by members of the library Scholarly Technology Group. We are involved with developing new technology and supporting library services including:

These services may be the subject of a future post on this blog. Visit again to learn more.

Michael Cummings
GW Libraries
Library Systems Coordinator

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