Checklist for Graduation
Below is a checklist for the submission of the final and approved (Post Defense) Doctoral Dissertations and approved Theses.
□ Have you completed the credit hour requirement for your degree? Check your degree requirements in
the University Bulletin and your transcript on GWEB.
- Summer graduation: July 1st
- Fall graduation: October 1st
- Spring graduation: Feb 1st
Graduation applications filed for past semesters are not automatically updated to the next semester or
summer session. You must re- file for the current semester or summer session. Any graduation fees paid
will transfer to your new application.
□ Have you added a diploma address to your record on GWEB?
□ Is your student account up to date? Check GWEB.
□ Did you check your PDF before uploading to the ETD Administrator:
□ Does your title page carry the date that degrees are conferred?
- Summer graduation: August 31
- Fall graduation: January 31
- Spring graduation: Date of the University Commencement Ceremony
□ Did you check the title and correct spelling of your dissertation director (and co-director if applicable) and
committee members or thesis director against the Online GW University Directory? If any members are
outside of the University, please also confirm their names and titles before submission.
□ Do you have the University required page margins, spacing and recommended fonts?
□ Have all blank pages been removed?
□ Is every page clear and readable?
□ Did you check pagination? Are ALL pages included and appropriately numbered?
□ Did you check your abstract submitted to UMI for the 500 word limit?
□ Have you submitted the signed ETD Access Approval Form to your graduate school office?
□ Have you registered for and completed the Graduation Student Survey* to your graduate office? This survey
may be completed online. Please forward your confirmation email from the Graduation Student Survey to your
* The Graduation Student Survey is usually open one week after Spring Break to the end of May. Summer and
Fall graduates will need to complete the survey at this time to receive their tickets for the University
□ Ph.D. Candidates Only: Have your registered for and completed the Survey of Earned Doctorates?
This survey may be completed online. Please forward your confirmation email from the Survey of Earned
Doctorates to your graduate office.